Reception Administrative Assistant (1 Year Contract) Ottawa 2152013

Ottawa, ON

The Reception Administrative Assistant is accountable to the Manager, Operations, for effectively
maintaining the Reception function at the Ottawa Region’s main office, in a manner that assists the
organization as a first-class real estate advisory service provider. They will also be responsible for
assisting with the day-to-day management of the office, along with other administrative and function-specific support activities that are carried out in a timely and consistent manner to enable all departments
to achieve their business goals and objectives in providing uninterrupted building services to all
stakeholders.

DUTIES AND RESPONSIBILITIES
Switchboard Operation
Receives and effectively re-directs incoming telephone calls at the main office in a professional polite
manner to ensure a high standard of customer service and customer satisfaction at all times;
manages receipt/distribution of faxes for office.
Mail and Courier Services
Manages all incoming/outgoing mail and courier services to ensure timely and efficient delivery for
internal and external customer groups.
Reception, Boardroom Facilities and Freight Elevator Bookings
Schedules bookings for boardroom meeting facilities and the main office freight elevator; assists with
the preparation of meeting facilities prior incl. required equipment, food and beverage service etc.;
greets all visitors to the office and is responsible for tracking contractor key access for main office
property only.
Angus Anywhere System
Responsible for inputting tenant service requests/building work orders into the Angus/Service Link
system; manages weekly changes and data input of the building field staff On-Call information using
the Angus system.
Office Supply Orders
Orders office supplies for the main office/field staff on a bi-weekly basis; responsible for payment and
reconciliation of this account.
Database Management
Responsible for managing various databases for property related and various office administration
information.
Office Equipment and Miscellaneous Supplies
Responsible for managing the maintenance/supplies for several office copiers; makes maintenance
calls and orders cartridge replacements; also responsible for other various office related purchases
and for managing credit card expenses as required.

Any other job-related duties and/or projects that may be assigned.

MINIMUM REQUIREMENTS
Skills, Knowledge, Experience and Education
- Strong knowledge of MS Office applications.
- Previous experience with Reception, busy work environment and VoIP phone system.
- Working knowledge of Yardi is an asset.
- Experience with and knowledge of property management industry an asset.
- High School or College diploma in Office Administration or equivalent experience.
- Working knowledge of Yardi is an asset.

Core Competencies
- Excellent communication skills, both written and verbal.
- Good organizational and time management skills.
- Ability to multi-task and prioritize under pressure.
- Professional manners and appearance.
- Solid judgement and decision-making ability.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

AGENCY NOTICE: Please note that Morguard does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Services Agreement with agency/recruiter, Morguard will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and advanced solicited services from a Morguard employee, Morguard explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at careers@morguard.com or (905) 281-3800.

 

Morguard

Morguard

At Morguard, our employees are the company’s greatest investment. We make people our priority and strive to create a culture of respect, inclusion, health and safety, and equal opportunity to support employees to meet their goals. Our team is made up of re​al estate and investment professionals with deep knowledge of the industry, who are passionate about what they do and who want to be the best in the business. Morguard and its employees take great pride in being recognized for three consecutive years as one of Canada’s Safest Employers in the Retail and Services Category. When you join Morguard, you join a strong and committed team. To become a valued employee at Morguard, please review our Current Opportunities. 

SOCIAL MEDIA

Stay updated. Follow us on:

Be the first notified of new relevant jobs
 
Click
Here
Close